Look For styles of
business letters
1. Full Block Style
Writing on full block
style: business letter usually located on flattened left as letter head, date,
inside address, subject, salutation, body of letter, complementary a close,
signature or as a whole of format letter being in a position flattened left.
2. Block Style
When he was writing a
business letter, for example, a letter a request for work you must pay
attention to the format or style of letters and a typeface ( font ) used. The
format of a business letter most frequently used is the block style. Applying
this format all parts of a letter written flattened left with spaces between
lines single / of a sentence and spaced duple inter-intercity alinea or
paragraphs. The image on the latter part of this article is an example of a
business letter with the format of the block.
3. Semi-block
style
Semi-blok fromat: in a format this text
parallel left and all paragraphs in the letter is indented. Format shape on
this letter on letter head, date, complementary a close, and signature being in
a position flattened right. In the layout uneven right, but can dibilangg
flattened middle. Other parts on a letter as inside address, subject,
salutation, body of letter, and enclosure if terdapatnya attachment letter,Being
flattened on the left.
4. Indented Style
On the first line at the
beginning of each paragraph starts with a few spaces from the left side, the
distance is usually 1 cm spacing. the writing inside the address and signature
section is done identasi. The magnitude of the identasi on each line is
directly proportional to the order line. For example the first line does not do
identasi, on the second row done identasi 0, 5 cm, in the third line is also
done identasi 1 cm, etc. On the first line of every paragraph begins a few
spaces from the left side. Usually 1 cm spacing distance from the left border.
5. Simplified Style
This is another
modification of the fully-blocked style. This style is used when you write a
letter and you do not know the name and title of the person to whom you are
writing the letter. The salutation and the complimentary closing are used in
this style. The subject is mentioned din capital fonts and that subject need
not be underlined.
Today around all the
business houses, this style is widely used when the writer of the letters does
not want to give importance to formality. Since the formality is not adopted
here, this style goes to the heart of the addressee. This style give more
importance only to the core matter of the letter.
6. Hanging-Indented
Style
This very useful style
places the first words of each paragraph prominently on the page. It is useful
for letters that deal with a variety of different topics. However, for normal
business communications, this style is very rarely used. The first line of the
paragraph begins at the left-hand margin. And the other lines of the same
paragraph are indented three to four spaces. This is the reversal of
semi-indented style discussed in other page.
The advantages of each
style
Full block style
1. This style reduces
the time of typist or writer as there are no indentations and the typist does
not have to use the tabular space (TAB key) of the typewriter again and again.
Block style
1. all text is aligned to
the left margin
2. paragraphs are not
indented.
Semi block style
1. The letter wears an
attractive look because of unbroken left hand margin.
2. The letter also wears
a balanced look as some information is written on left hand side and some
information is written on right hand side of the paper.
Indented style
1. The letter has balance
appearance as the entire matter is balance on both sides (right and left hand
side) of the paper.
2. The letter has
prominent and attractive display as punctuation rules are strictly followed.
Simplified style
This style saves the
typist’s time as no salutation or complumentary close are typed or written and
there are few indentations
Hanging indentation
style
1. The reference number
is written or typed on the left hand side and the date is typed or written
towards the right middle of the paper, below the letter heading. The inside address
is in fully blocked form.
2. The first few words
of each paragraph are typed or written from the left hand margin, similar to
fully blocked style. The remaining lines of paragraph are indented 5 to 7
spaces inside.
Part of business letter
The Heading , Recipient’s
Address , The Salutation , The Body, The Complimentary Close , The Signature
Line , Enclosures
Kinds of business letter
1. Inquiry Letter
Definition
A document requesting information sent on
behalf of an individual or an organisation for their own respective purposes,
which can be mutually beneficial to the recipient and the sender.
The term ‘Inquiry’ is
same as ‘Enquiry’. The former is more commonly used in U.S. and the latter one
is more common in U.K. There are some other terms which represent the letters;
these are Letter of Intent, Letter of Interest, Query letter, Prospecting Letter,
Pre-proposal Letter and Concept Paper. The term ‘Cover Letter’, ‘Business
Letter’, ‘Request Letter’ and ‘Sales Letter’ is also applied to an inquiry
letter especially when the objective is same as that of letter for inquiry.
2. Order Letter
Definition
An “Order” is an expense
for the person placing the order and an income for the one getting it. But this
is not all. The company that bags the order has to fulfill lot of commitments
to ensure that it has a satisfied customer, which can be an individual or
another company. Timely delivery of the order, quality of delivery and after
sale service – are all part and parcel of getting an order.
An Order Letter is the
one that is written by the person/company placing the request of purchase from
another company. This letter comes into action only when a detailed study of
the desired product has been done in the market and based on promised service,
quality and price of the product, a decision for a purchase has been made.
3. Complaint Letter
Definition
A Complaint letter is a
request for an adjustment. In other words, it is a letter that describes about
the damage; errors or mistakes happened to the delivered goods and therefore
claims for compensation is known to be a complaint letter.
In modern age, the chain
of business is not limited within the boundary of country. As business is
expanding, its complexities are also increasing. So, mistake or fault is not a
strange matter in the arena of business. There may be wrong delivery of goods
shipment of obsolete, poor quality or underweight goods, faulty packing,
delivery after the specified date and other damages to the goods shipped.
4. Payment letter
A letter of payment can
refer to several different letters used during the payment process between two
parties. Usually it accompanies a payment for a product or service previously
acquired. For example, if your business bought 30 new computers, and the
payment was due on November 30th, you would send a check or other form of
payment, along with a formal letter of payment, to the business or individual
you bought them from. The letter of payment specifies whom the payment is from
and what the payment is for.
The company may also
later issue a letter of payment receipt, which acts as an acknowledgment that
they received your money.
5. Application letter
An application letter is a business document, part of the important correspondence between applicant and organization, firm or company, institution or various boards and committees that publish a vacancy. It is a paper frequently used in all levels of government, commerce, industry, and academia. Students planning to correspond in any undertaking require the understanding of the main points of a job application letter.
6.Curriculum Vitae
A curriculum vitae is a
document one uses to apply for employment. It provides detailed information
about an individual's educational and work history. Often called a CV, it is
much more comprehensive than a resume and therefore it can be much longer.
There is no limit to how long, but it must include only information that is
needed to illustrate your academic and professional experience. A lengthy CV
isn't better than a short one if it contains irrelevant data.
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